The GALA Queer Archive (GALA) invites applications for a full-time office administrator post

We are seeking a candidate who is dynamic, politically aware, organised, meticulous and professional in carrying out administration duties to a high standard, in order to help the organisation achieve its goals. The incumbent should be committed to the development and promotion of human rights, especially within LGBTQIA+ communities in South Africa.


The Position:

The Office Administrator is responsible for maintaining the GALA office by organising office operations and procedures (which includes office maintenance), preparing payroll and project budgets, controlling all official correspondence, couriers, and document storage, designing filing systems, reviewing and approving supply requisitions, and conducting clerical functions (such as taking minutes). The Office Administrator reports to the GALA director. 

Desired Work Experience: 2 to 3 years.

Remuneration will be determined by the candidate's past experience.



  • Relevant post-matric qualification. Candidates with financial management experience are preferred.
  • Johannesburg office based position.
  • As the front of house person, interpersonal communication skills are necessary to effectively engage with GALA stakeholders and service providers.
  • Strong organisational skills and attention to detail.
  • Experience with technology and software. Competencies in Microsoft Outlook, Word, Excel, WhatsApp and Google Workspace are essential. Experience in reading and understanding general ledger and management accounts is beneficial.
  • Where required, attending and providing support at GALA events
  • Applicants must have valid authorisation to work in South Africa.
  • Preference will be given to LGBTQIA+ persons of colour.
  • Proficiency in more than one South African vernacular language is favourable.


Position to be filled by the latest 1 of March 2024.

How to Apply:

  • Fill in this form
  • In the form, please upload ONE pdf document with a cover letter (no more than 500 words) and a CV (no longer than 2 pages)
  • Contact details of 2 referees (reference letters are welcome) 
  • Applications closes at midnight on Sunday 7th January 2024. Any applications submitted after this date and time will not be considered. 
  • Due to the financial management aspect of this position, shortlisted candidates will be required to provide a police clearance certificate. 


We reserve the right not to make an appointment. Only shortlisted candidates will be contacted. If you have not been contacted by GALA in two weeks of the application closing date, please consider your application to be unsuccessful.

If there are any further questions or issues with the application process, please send an email to